Transport Sporting goods company: Sports center 3. If your event requires a truck’s worth or more of external equipment to be delivered to the venue, find out what the loading dock access and process to get to your specific space is like. Every technical aspect that Encore Event Technologies (formerly Staging Connections) was involved with ran perfectly. The most important attributes of Encore Event Technologies (formerly Staging Connections) is their reliability and honesty. There are also downsides to well-serviced central venues. The venue sets the scene and gets people in the right mood to enjoy themselves and have fun from the time the event is scheduled to start. Your venue will determine, or at very least confirm, your event date. To find a local venue, choose a type of venue from the list at the beginning of the article. Are tables spaced appropriately to ensure the right distancing between guests? Step 2: Investigate possible venue. Is physical distancing maintained at entries, waiting areas and queues? When considering events with a large amount of attendees, like a major industry conference or exhibition, centrality, access and a well-serviced locale are essential. Then there’s the myriad of practical considerations such as seating capacity, economic factors like equipment inclusions, and intangibles such as quality of service from its administration. Once you know your budget, assess if you would be able to raise that kind of money from sponsors. So how do you go about choosing the right venue for a day or night out with friends? While a sales conference with an all-business no play objective would avoid such a space, focussing on a more conventional venue. Difficulties in the physical access to the venue mean longer call times for any staff employed to load in or out. If you're unsure about how you would set up the room then check our article on "how choosing the best seating style for our audience?". Remote locations such as holiday resorts are great if you have the budget and would like everyone’s attention completely to yourself for a few days, but these kind of events are only practical with large budgets, and are generally used to reward loyal customers or excellent sales staff. The venue type you choose should best suit your event’s needs and your audience’s preferences. Paint and sip: Local winery, brewery or bar/pub 2. Add to this a requirement for extra heating and you may have to look at hiring in generators in order for the event to function. No one would step foot in a visibly dirty restaurant, so there’s no need to remind you to consider cleanliness. The not so good news and often time consuming part is that you’ve got to find it. The Menu. It was a pleasure to work with you and such dedicated and experienced staff. You need to verify that all restrooms, emergency exits and main entrances are visible. It’s December, so there’s a good chance you’re going to host at least one event. Take a look at the technology available and ensure the venue can provide technical support on the day. It’s terrific that those creative juices are flowing! Accessibility is an important consideration when choosing the best venue for your event. Choosing a venue is the one decision that will have the largest impact on your event. Do you need dedicated AV, staging and lighting staff? However, you still need to stay focused, follow your best practices and assess the more practical aspects of holding an event … Expect the unexpected and set an allowance to the capacity of your event venue. The date of the event, catering options, and attendees’ pleasant experiences … all are partly affected by which venue you select. For instance, a convention center would be an ideal fit for a large-scale conference, but a children’s fundraiser likely wouldn’t be held at a brewery. The best kind of venue is one with a parking lot. For example, a modern, blank canvas venue might be perfect for a young start-up event, but doesn’t scream luxury as a glamorous hotel will. Indoor places are plentiful. You need to make sure your venue can host the number of people you are catering to and provides the right capacity to comfortably plan for your layout, decor and needs such as dance floor, catering, stage etc. The success of your event largely depends on your choice of venue. They have a can-do attitude and always manage to deliver on bringing any idea to life. This enables both exhibitors, sponsors and attendees alike to get the most from their investment of time and money. You’ve identified the perfect spot and everything is falling into place. They will most likely have a venue that can accommodate everything you need. It doesn’t matter whether you choose an indoor venue or outdoor venue because most important is that your site should be easily accessible and has comfortable settings. Planning an event can be very challenging especially where you must choose a venue for your event. Choosing a venue that is the right fit for your party is another key factor. Whether you're planning a In those instances, you may decide on a venue base… But for a basic networking event with just drinks, £10 is fair and it will minimise your risk. The trick is to work on an average of £10 per person unless it is a drinking-based event or includes catering where this spend will naturally increase. You can enlist a venue finding service to help you with this. By providing your email address you are consenting to receive marketing communications from Encore Event Technologies, on the understanding that you have read and agree to our, I want to receive news, articles and special offers, Christmas Parties and End of Year Celebrations. Choosing a venue that is the right fit for your party is another key factor. It’s very important when selecting an event that you choose one that’s relative to the actual event. Whatever the size, type and purpose of event being planned, there will always be countless venues to choose from. Before choosing a venue, make sure you’re happy with the all of the facilities, staff and customer feedback. The success of your event largely depends on your choice of venue. The first is location, where are your audience and what is going to work best for them? However, if you can’t find one, you can always look for one with lots of parking lots nearby that your attendants can use. Along with the budget, the number of guests is the most crucial aspect of event planning, because it will help you quickly eliminate many venues based on their capacity alone.Choose a venue that’s the right size for your event. Creating a unique event in an unusual space requires a bit more research than your average gig, but the extra effort pays off. Any venue that doesn’t take these measures seriously should not be an option, even if it ticks all of the other boxes. We have always found Encore Event Technologies (formerly Staging Connections) to be extremely professional to work with and very knowledgeable in providing advice and expertise in event planning and delivery. Food, drink, good conversation — those are the elements of a day or night out worth remembering. This can be a very long list of little things that can add up to a lot of time and effort of they’re not already on-site; tables, chairs, screens, projectors, lights, sound, whiteboards, flipcharts, paper, pens, urns, plates, cups, cutlery – the list is almost endless. Creating a plan for your event will help make sure you get everything you need at your venue, from services to amenities. Does the venue take reservations to manage capacity limits? This can also work if you’re trying to get them to reappraise an existing product or idea; put it in a new context. One of the ground rules to follow while conducting an event is to book the venue at least 4-6 months ahead of the Event day. Choosing a unique event venue that has synergy with the brand is what will set you apart from the competition. At Encore Event Technologies we acknowledge that there is a lot to consider when finding the perfect venue for your event. Perform a Google search for “concert halls in Luxembourg.”. This is most often an issue in older buildings, but it can arise as a problem if you’re bringing in a lot of lighting, audio and video equipment to a venue that doesn’t usually host events of that type. 2. Make sure that the space reflects the theme of your event. The venue type you choose should best suit your event’s needs and your audience’s preferences. These are the top things to consider before picking your next event venue. When choosing a venue, always keep in mind the shape of the venue. It’s very important when selecting an event that you choose one that’s relative to the actual event. Whether it’s a Christmas lunch or a year-end get-together with friends, there’s one thing you need to consider before sending out invites: the venue. Book a venue at least 4-6 months in advance so that you will have enough time to plan other critical things, such … Once you have a good understanding of the following 3 things, you can begin your search for a venue: budget, estimated event size, and space requirements. Another area to make sure that you have received expert advice is the rigging capacity of the venue. reputation as a leading event production and technology company, offering unrivaled experience across One should consider the venue of the event according to the location of their target audience: if the venue of your event is such that it will cost your guests’ time, money and comfort then it is definitely going to affect the number of attendees in the event. Its geographical location and reputation convey meaning to your invited guests before they RSVP. Where you hang could well be determined by what is practical and safe, and not by what is convenient for your audience. This doesn’t just mean whether its dimensions can be accommodated in the room you’re using, but also if the venue’s rigging points can handle the weight and that it can fit through the door or in the lift in the first place. Type of Venue. All of these issues are best discussed with in-house staff and your external provider well before committing to a contract. Outside venues, while perhaps not as plentiful as indoor, still are numerous. If you’re not too keen on cooking for a large group, the next best option is eating out at Turn n Tender. A good idea is to choose a venue that has hosted something similar to your event in the past and can set up their space to your needs. vegetarians, people with food allergies). Any person who is experienced in event industry knows very well that choosing the right venue and location can make or break the success of an event. 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